Auto Attendance

The Auto Attendance tab is the main hub for live monitoring. It shows a table of all participants in the meeting with their current statuses, and provides summary counts for quick decision-making.

Summary Bar (Top)

Summary bar showing counts of each status

At the very top, you’ll see color-coded summary counts:

• Seen
• Full Present
• Late
• Left Early
• Returned
• Absent (Roster Mode only)
• Ignored (Guests and Unmatched participants, Roster Mode only)

Note

• These counts update in real-time as the meeting progresses. Use them to scan the overall situation at a glance (e.g., “5 people are still absent; do we wait or start?”).
• Empty statuses (e.g., 0 Left Early) will not show in the summary bar to keep it clean.

Tip

Click on any status count in the summary bar to filter the participant table to just those participants. For example, click “Late” to see who is currently late. You can combine this with group filters for more specific views (e.g., “Show me just the Absent people in Team A”).

Status Reference

Generic Mode (No Roster)

• Seen (dark blue): Participants that have been in the meeting at some point (even if currently away).
• Full Present (green): Participants that are currently in the meeting and have been present for the entire duration.
• Late (yellow/orange): Participants who arrived after the late threshold.
• Left Early (yellow/brown): Participants who left before the meeting ended.
• Returned (blue): Participants who were away for a period, then came back.

In Generic Mode, Absent, Guest, and Unmatched statuses are not applicable since there is no roster to compare against.

Roster Mode (Roster Loaded)

In Roster Mode, you also have:

• Absent (red): Expected participants who have not yet appeared.

Guest and Unmatched participants are tracked separately in the summary bar but not listed in the main participant table since they are not part of the roster.

To see who the unmatched/guest participants are, use the Name Matching subtab under Auto Attendance.

Sub-tabs

Auto Attendance sub-tabs

Status tab (default)

Status tab is the main view showing all participants and their current statuses. This is where you monitor live attendance throughout the meeting.

Filter, Sort, and Search

Filter and sort options above the participant table

In Roster Mode, you can filter, sort, and search the participant table to focus on specific groups or people:

1. You can filter by:
   1. Group (if roster groups exist)
   2. Roster Scope (if unexpected participant from the roster joined)
   3. Status (by clicking the summary counts at the top)
   4. Search by name or pinyin
2. You can sort alphabetically by name within each group.
3. Filters can be combined, or individually bypassed.

Note

• The filter and sort settings are temporary and only affect your current view. They do not affect the underlying data or what other users see.
• Empty groups will not show in the filter panel or the summary counts.

Participant Table (Main Area)

Below the summary bar, you’ll see a scrollable table with one row per participant:

Column	What It Shows	Example
Name	Participant’s display name or matched roster name.	”John Wang” or “李明”
Status	Current status with a colored chip.	”Seen” (dark blue), “Full Present” (green)
Location	Whether they are currently in the Meeting or Waiting Room.	”Meeting” or “Waiting Room”
Group	The roster group they belong to (if in Roster Mode).	”Team A”
First Join	When the participant joined.	”12:05”
Last Entry/Exit	The most recent join or leave time.	”14:45”
Minutes Present	How long they’ve been in the meeting.	”15 minutes”

Note

If you don’t see the Durations updating, click the refresh button above the table.

Name Matching sub-tab

Note

This tab only appears in Roster Mode.

Name Matching sub-tab showing unmatched participants

When you have a roster loaded, the Name Matching sub-tab shows you any unmatched participants (those in the meeting but not matched to a roster entry) so you can take actions.

Sometimes a participant may change name after joining. Name changing may cause them to become matched or unmatched depending on the new name and your Name Matching rules. The Name Matching sub-tab helps you track and confirm these changes in real time.

Actions You Can Take

For unmatched participants:

1. Mark Guest: ignore this participant for attendance purposes
2. More
   1. Manually Match: If you know who this participant is, you can manually match them to a roster entry.
   2. Shared Account Split: If this participant is a shared account (e.g., “iPhone”, “Anna & Bob”) that multiple people are using, you can split it into multiple entries to track them together.

For name changes:

1. Confirm Match: AttendFlow automatically tries to detect a name change and match to the original participant.
2. More
   1. Manually Match: Same as above.
   2. Split Shared Account: Same as above.

You can revert any of these actions if you make a mistake under the “Resolved” section of the Name Matching sub-tab.

Note

Matching a participant to a roster entry will update their status from “Unmatched” to the correct status based on their join time and the attendance profile rules (e.g., “Late” if they joined after the late threshold). Marking a participant as Guest will keep them as “Ignored”.

Status and persistence behavior of Name Matching actions:

Action	Adds to participant Auto Attendance table?	Adds a Name Matching rule?
Mark Guest	No	No
Manual Match	Yes	Yes
Confirm Name Change	Yes (if previously or now unmatched)	No
Split Shared Account	No	No

Name Changes

Name Changes sub-tab showing detected name changes

This section shows any participants that have changed their name during the meeting. It shows their original name, new name, and the time of the change. This helps you understand if a name change caused a participant to become unmatched or matched.

Settings & Info

Settings & Info sub-tab showing meeting information and settings

This section shows information about the current meeting and attendance record, including the current Attendance Profile applied to the meeting, along with key settings like late threshold and return window. You can also change the Attendance Profile and other settings from this tab if needed.

Information Displayed

• Record ID: Unique identifier for this meeting’s attendance record.
• Started: When the meeting started.
• Current Mode: Generic or Roster.
• Attendance Profile: The name of the currently applied Attendance Profile (if any).
• Included Groups: Which roster groups are expected for this meeting (Roster Mode only).
• Late Threshold: How many minutes after meeting start before someone is marked “Late”.
• Return Window: How long someone can be away before re-joining is marked “Returned”.

Settings You Can Change

• Attendance Profile: Changing a Profile will also update the Late Threshold, Return Window, and Included Groups according to the new profile’s settings.

• Late Threshold: Adjust how many minutes after meeting start before someone is marked “Late”.

• Return Window: Adjust how long someone can be away before re-joining is marked “Returned”.

  Note

  Changing the Late Threshold or Return Window will immediately update the statuses of all participants based on the new values, but will not change the Attendance Profile.

Troubleshooting Auto Attendance

Issue	Likely Cause	Solution
Participant not appearing	They haven’t joined yet, or Zoom hasn’t synced their data to the app.	Wait a few seconds; the list updates every few seconds.
Status not updating	The app may have stalled or lost connection.	Click the Refresh button above the table.
Everyone shows “Unmatched”	Name Matching rules weren’t loaded, or the app is in Generic Mode.	Check Settings Panel to verify Name Matching rules are configured.
Table is too small to read	UI size setting needs adjustment.	Use the button on the Meeting Panel top toolbar to adjust UI size. Go to Other Settings to set default Meeting UI Size.

Next Steps

• Want to take manual attendance records? → Manual Attendance Tab
• Need exact join/leave times? → Entry/Exit Tab
• Tracking raised hands? → Raise Hand Tab
• After the meeting, export records → Attendance Records

Related Links

• Meeting Panel Overview – Understand all four tabs.
• Manual Attendance Tab – Capture attendance checkpoints.
• Entry/Exit Tab – Review exact join/leave times.
• Name Matching Workflow – Set up accurate name mappings.
• Other Settings – Adjust UI size and export defaults.